Commissioner Executive Assistant

Hennepin County, MN • Full-time • Minneapolis, MN, US • $69.55k - $104.33k / year • 1w ago

Salary: $69,550.52 - $104,325.79 Annually

Location : Downtown Minneapolis

Job Type: Full-time

Job Number: 24CC391AH011

Department: County Commissioners

Division: District 6

Opening Date: 12/12/2024

Closing Date: 12/27/2024 11:59 PM Central

Description

The Office of Hennepin County Commissioner Heather Edelson seeks a detail-oriented, highly organized, and self-motivated individual for a District 6 Director position. This person will perform a full range of administrative duties and will play a key role in supporting

This position requires excellent communication skills and professionalism with elected officials and their staff, county staff and residents, as well as experience using business correspondence format and style.

Location and hours:
This position is hybrid and will be performed both on-site at the Government Center in downtown Minneapolis at 300 6th St S, Minneapolis, MN 55487 and remote as job duties require. This candidate must be able to travel to various locations such as community sites and Hennepin County locations as well as travel out-of-state twice per year with the Commissioner. Work hours for this position are primarily Monday through Friday from 8 a.m. to 4:30 p.m. with occasional evenings and weekends as duties require. While this position is designated as hybrid, based on current requirements hires must reside in Minnesota or Wisconsin.

About the position type:
This is an unclassified, full-time, and benefit-earning position. Unclassified positions are non-permanent (at will) and are not subject to HR law/rules.

This position is internally classified as a Senior Assistant to the County Commissioner (Unclassified). Click here to view the job classification specification.

Note: You must include a resume as part of your application materials to be considered for this position.

In this position, you will:

Schedule appointments; arrange meetings and conferences; organize meeting materials.
Manage the full calendar of the Commissioner.
Screen, prioritize, and answer phone calls and written and electronic correspondence, including constituent services, concerns by phone, email and in person; work diligently with department contacts, both within Hennepin County and other units of government or organizations, to resolve.
Prepare and process office expenses, such as payment of invoices, travel reimbursements, and other expenses.
Process and maintain a detailed and organized system of electronic and paper files that include forms, records, accounts, personnel records, payroll, budget, expenditure records, equipment and supply requisition forms.
Coordinate all aspects of travel arrangements, including preparation of detailed itineraries, contact names, phone numbers, and locations.
Receive guests to meet with the Commissioner.
Work closely and in partnership with community / neighborhood organizations throughout the district.

Need to have:

One of the following:
- Four or more years of related administrative experience.
- Bachelor's degree or higher in a field related to the position.

Nice to have:

Knowledge of the 6th District of Hennepin County.
Experience:
- Providing administrative support for an executive level position.
- Maintaining confidentiality and discretion when dealing with sensitive and proprietary information.
- Scheduling appointments, coordinating flights and hotel, and arranging meetings and/or conferences.
- Organizing events.
- Using a high level of skills in Microsoft Office (Word, Excel, PowerPoint, and especially Outlook), PeopleSoft, and SharePoint.
- Providing exceptional attentional to detail and strategic thinking ability that recognizes the impact of details on broader policy.
- Applying Diversity, Equity and Inclusion best practices in efforts to reduce racial and other disparities.
Knowledge of county and department policies and procedures.
Ability to:
- Establish productive working relationships and work independently with minimal direction and in a team environment.
- Provide strong interpersonal skills and demonstrate a high level of proficiency in written and verbal communication.
- Interact with individuals from socially, economically and culturally diverse backgrounds.
- Handle multiple complex and simultaneous tasks while recognizing priorities and meeting deadlines, good organizational and time management skills.

About Hennepin County:
Hennepin is the largest county government organization in Minnesota. Our employees work every day to improve the health, safety and quality of life for our residents and communities. All of our jobs align with our mission to serve residents through transformative services that reduce disparities, eliminate inequities, and create opportunity for all and our vision of a community where all people are healthy, all people are valued, and all people thrive.

Our employees receive a combination of competitive benefits and positive workplace culture not found at other organizations. This includes meaningful work that impacts our community, competitive pay, work-life balance, a variety of benefits and opportunities to grow. Learn more at (login as Guest).

Hennepin County envisions an organization where our commitment to diversity and the reduction of disparities is fundamental in providing excellent service to our community.

Your future. Made here.

Watch this video for application best practices and tips.

Invitations to interview will be based upon an assessment of education and experience. Final candidates will be required to complete a background check.

If you have any questions, please contact:
Abbie Hugunin

Why work here?

Hennepin County embraces the Total Rewards philosophy. We want our employees to succeed - not only at work but as they move through life and its milestones. We offer advantages and opportunities others can't - including:

Meaningful work
Public service
Competitive pay
Work-life balance
Generous benefits
Opportunities to grow
Commitment to your success

By working in public service, we are a part of something larger than ourselves. Together, we support those in need. We help people access information and services. We empower vibrant and diverse communities. We serve residents.

Visit our benefits page to learn more: bridge.hennepin.us/eligibility.

If you are a current Hennepin County employee please be aware that any change in job classification may affect your current benefits (such as a conversion from Vacation/Sick Leave to Paid Time Off and/or enrollment in a Health Care Saving Plan.) Information about the impact of job changes on benefits can be found

01

This position is unclassified, full-time and benefit-earning. Unclassified positions are non-permanent (at will) and are not subject to HR law/rules. Are you willing to accept the terms of this position?

02

This position is hybrid and will be performed both on-site at the Government Center in downtown Minneapolis at 300 6th St S, Minneapolis, MN 55487 and remote as job duties require.
This candidate must be able to travel to various locations such as community sites and Hennepin County locations.
Work hours for this position are primarily Monday through Friday from 8 a.m. to 4:30 p.m. with occasional evenings and weekends as duties require.
This position also requires access to reliable transportation and the willingness and ability to travel out-of-state.

While this position is designated as hybrid, based on current requirements hires must reside in Minnesota or Wisconsin.

Are you willing and able to meet these requirements?

03

Do you have four or more years of related administrative experience?

04

Describe your related administrative experience, referencing jobs listed on your application/resume. If you do not have this experience, type "None" in the space provided.

05

Do you have a bachelor's degree or higher in a field related to the position?

06

List your relevant education, including area(s) of study, school(s) attended, number of credits and/or degree(s)/certification(s) earned. If you do not have any relevant education, type "None" in the space provided.

07

Do you have experience applying Diversity, Equity and Inclusion best practices in efforts to reduce racial and other disparities?

08

Describe your demonstrated knowledge of the

09

Describe your experience applying Diversity, Equity and Inclusion best practices in efforts to reduce racial and other disparities, referencing jobs listed on your resume. If you do not have this experience, type "None" in the space provided.

10

Do you have experience providing administrative support for an executive level position?

11

Describe your experience providing administrative support for an executive level position, referencing jobs listed on your resume. If you do not have this experience, type "None" in the space provided.

12

Do you have experience maintaining confidentiality and discretion when dealing with sensitive and proprietary information?

13

Describe your experience maintaining confidentiality and discretion when dealing with sensitive and proprietary information, referencing jobs listed on your resume. If you do not have this experience, type "None" in the space provided.

14

Please choose the one recruitment source that best describes how you first learned about this job opening. Please review all possible choices before making your selection. Your response to this question helps us evaluate the effectiveness of our recruitment methods.