People & Office Coordinator

Flock Freight • Fulltime • Chicago, IL, USA, United States • $62k - $79k / year • 3m ago

Flock Freight is a FreightTech company that uses patented technology to move freight more efficiently, reliably, and sustainably. The company’s guaranteed terminal-free truckload service, FlockDirect, finds the best options to pool freight among billions of possible combinations, optimizing routes while finding and filling trucks’ empty spaces. FlockDirect was recognized as Sustainability Service of the Year for 2024! Shipments stay safe in a single truck, driven by a single driver, all the way to their destination allowing shippers to only pay for the space they need and enabling carriers to earn more from every linear foot of capacity — all while slashing carbon emissions by up to 40% compared to traditional shipping methods.

If you’re looking for the opportunity to make a difference then you’ve come to the right place. We’re looking for folks that are innovative, love collaborating in a fast-paced environment, and find joy and excitement in doing the hard work. If that sounds like you then keep on reading and see if this role is the one for you.

About the Role:

The People and Office Coordinator (PC) will work closely with the rest of our People Operations team to provide incredible service to all visitors of Flock Freight. Reporting to the Manager, HRIS + Total Rewards this individual will be responsible for providing incredible service to all visitors of Flock Freight as the main contact for the Chicago office. This role extends beyond fostering a positive office environment; they are an integral part of providing administrative HR support and ensuring smooth operational excellence.

Responsibilities:

Maintain and update personnel files for team members, including the creation, editing, and distribution of documents such as onboarding documents, change letters, variable pay documentation, handbook acknowledgments, offboarding documents, etc.
Oversee and track compliance training
Schedule FlockU training
Manage and route email inquiries from the general HR inbox to the appropriate People Team member
Assist with recruiting schedule when applicable
Welcomes employees and guests and provides office tours
Receiving all deliveries and getting them to their proper destination
General upkeep of the office space including ordering and stocking snacks, ensuring conference rooms are stocked and the kitchen is organized and routine maintenance on break room equipment
Assist in the coordination of events including Holiday Parties, engagement events throughout the month

Qualifications:

Bachelor’s Degree preferred
Comfortability with 5 days onsite each week
1 year hands on Human Resources experience
Minimum 1 year working in a front desk capacity
Experience in Excel is a plus
Strong collaboration skills
Excellent written and verbal communication skills
Professional and personable demeanor
Any combination of the above will also be considered

The expected range for this position is $62,000 - $79,000 per year. This range reflects typical earning potential in this role. When determining an offer, we take into account a variety of factors that are important in making compensation decisions including, but not limited, to: skill sets; experience and tenure; education and certifications; and other business and organizational needs. The disclosed range estimate is based on market data. Salary bands may, in some circumstances, be adjusted to a different geographic area depending on the candidate’s position and location.

In addition to salary, full-time employees are also eligible for an equity package and our competitive benefits that support you and your family as part of your total rewards package at Flock Freight. Our policy is that we target candidates local to one of Flock Freight’s headquarters locations (San Diego and Chicago) and ask that employees work in-office.

Life & Benefits of the Flock:

Flexible PTO: Our Flockers work hard and deserve the time they need to rest and recharge. With no accrual system, we encourage you to the time you need off, when you need it.
401(k) Employer Match: We know Flock may just be a stepping stone in your epic journey, but we want to be sure you’re setting your future self up for success! For that reason, we provide a 401(k) plan that offers a 4% employer match.
Medical, Dental & Vision: Generous coverage for employees and dependents. Both HMO and PPO options provided with 100% Employer paid options for employees.

Our promise to you:

Flock Freight is committed to creating an environment that’s fair and inclusive. We fill our open positions based on qualifications, merit, and business needs. We value the skills of people from all backgrounds and are proud to hire, promote, and retain talent from a diverse candidate pool. Diverse perspectives are central to innovation at Flock Freight and make our team better. We’re interested in your inherent abilities, not just the skills you bring from your last role - if you think you have what it takes to succeed in the role but don’t check every box, please still get in touch. We’d love to start a conversation with you.

Flock Freight has zero tolerance for behavior that negatively impacts marginalized groups, including women, people of color, veterans, immigrants, people with disabilities, and members of the LGBTQIA+ community. We invite people of all identities to join the Flock!