Are you a numbers guru with a knack for keeping an office running smoothly and a dedication to supporting everyone around you? Embrace a role where your passion for precision and your commitment to excellent service come together to help make our award-winning company a great place to work. We’re looking for a dynamic Office Administrator - Bookkeeper to join our operations team and elevate our workplace experience.
In this rare and exciting opportunity, you’ll wear multiple hats—bookkeeping, office administration, and facilities management. This is the role for you:
1.If you thrive in an environment where every detail matters and no task is too small.
2.If you are a dependable, resourceful, honest, confidential, self-starter and “doing all the things” makes you happy.
As a business, SEP is a custom software product design and development company that thrives on collaboration and continuous learning. As an employer, we hire great people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes us stronger! We deeply care about our people and want everyone (employees, clients, and visitors) who comes into contact with SEP to have the BEST experience.
You must be able to work Monday through Friday, 8am to 5pm at our office in Westfield, Indiana. On occasion, you may need to work outside of these hours for various reasons (for example, assist with an event or meet with a contractor).
WHAT YOU WILL DO
Office Administration:
·Ensure smooth operations of the office by performing administrative support tasks
·Planning and scheduling of office events, employee and client events, etc., including managing invitations, set-up, food ordering, and clean-up
·Chair the Social Committee
·Manage ordering of office supplies and equipment
·Serve as point of contact for vendors, subcontractors, clients and visitors
·Coordinate office activities, meetings, and events
·Handle general administrative tasks, including scheduling, correspondence, and record-keeping
·Assist with HR-related tasks such as coordinating new employee onboarding tasks and maintaining records
·Handle employee needs and act as a liaison between employees and leadership
Bookkeeping / Accounting:
·Maintain accurate financial records and manage accounts payable and receivable
·Data entry for bills, invoicing, payments and general ledger
·Reconcile bank and credit card statements and help prepare monthly financial reports
·Assist with payroll reconciliation and HRIS administration
·Assist with budget preparation and financial forecasting
Facilities Management:
·Oversee the maintenance and repair of office facilities and equipment
·Manage relationships with vendors, service providers, and contractors
·Ensure office facilities are in good working order and assist with cleanup and repair if necessary
·Monitor and manage office security and access
WHAT WE NEED
·Minimum of 2 years of experience in accounting or full-charge bookkeeping, with a preference for an Associates or Bachelor’s degree in Accounting, Business Administration, or a related field.
·Proficiency in accounting software (QuickBooks) and Microsoft Office software, including strong Excel skills.
·Exceptional organizational, analytical, problem-solving and multitasking abilities.
·Excellent communication and interpersonal skills.
·Ability to work independently and be self-directed while also functioning as part of a team.
·Previous vendor and facilities management experience is a plus.
·Professionalism, dependability, and discretion through all interactions with coworkers, customers, vendors, and the community.
·Flexibility and adaptability are essential.
·Strong attention to detail and need for accuracy.
·Ability to work independently, take initiative, and anticipate needs successfully.
A little more about SEP:
We provide powerful teams of thoughtful developers and designers to bring ideas to life. Founded in 1988, SEP is one of Indiana’s largest software development firms with 160 employees. Our clients span from Fortune 100 to scale-up companies. We are 100 percent employee-owned through an ESOP and are consistently recognized for our great culture (Top Workplaces, Best Place to Work in Indiana, Techpoint Mira).
SEP has very generous benefit offerings including:
·Health
·Dental
·Vision
·Short- and long-term disability
·Life Insurance
·HSA/FSA
·401k with employer contribution
·Fitness classes
·On-site gym
·Generous time off program
·Paid parental leave
·100% employee-owned
and so much more!
If you are interested in applying:
In addition to attaching your resume, please also include a cover letter explaining how your previous positions would help you to succeed as the Office Administrator – Bookkeeper at SEP. And, if you would like to be even more creative, include a very short (1-2 minutes) video explaining why you would be amazing for this role.
SEP provides reasonable accommodation so that qualified disabled applicants may participate in the selection process. Please advise us of any accommodations you require in order to express an interest in a specific opening by emailing: recruiting@sep.com or calling (317) 843-1640 x2053. Please state your reasonable accommodation request for assistance in your message. Only reasonable accommodation requests related to applying for a specific position within SEP will be reviewed at the e-mail address and phone number provided. Thank you for considering SEP for your next career opportunity. We are an equal opportunity workplace and affirmative action employer. All employment is decided based on qualifications, performance, merit, and business need. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.
