College Houses is a non-profit offering affordable and member-controlled housing organized as cooperatives. The organization houses over 500 students in five different properties located just west of UT campus. College Houses expects to redevelop properties to serve more students. This position would play a strong role in providing actionable financial information for our student board members.
The Narrative Finance Director is responsible for budget preparation, liaising with auditors, and preparing financial reports for the board. Our non-profit is governed by a board elected from and by our student residents, and the Narrative Finance Director would also be responsible for making the organization’s finances accessible to our member-owners and connecting financial statements to our mission.This position will work closely with the Accounting Director on financial issues and Executive Director on budgets and other issues.
Duties:
Cooperative Storytelling
- Strategic Planning - with a focus on using financial information to support a greater understanding of the co-op’s needs and potential
- Engage with staff at peer cooperatives and cooperative associations beyond Austin to gather best practices including budgeting, financial reporting, and narratives about the benefits and impact of cooperatives
- Create and maintain reports to measure the economic impact of College Houses on co-op members
- Work with members paired to the position through office hours
Maintain & Review General Ledger
- Maintain general ledger accounts new and existing
- Review entries monthly to verify coding
- Reconcile bank statements monthly
- Reconcile other balance sheet accounts monthly
Budgets
- Staff liaison to the Finance Committee, attends meetings and ensures minutes are kept
- Support finance committee in preparing yearly budgets and 5 year projections
- Support with a focus on participatory, visual, and narrative budgeting
- Maintain budget spreadsheet
- Maintain budget in accounting software
- Compare budget vs actual monthly
Financial Statements
- Prepare, review & distribute monthly financials statements
- Monitor financial status of company and review with either Co-op Treasurer or Board of Directors
- Maintain a monthly dashboard of financial information for members and staff
- Answer questions from members about variance reports & house P&L
- Prepare schedules & proforma’s as needed
- Maintain CIP & contingency spreadsheet
File Monthly/Quarterly/Yearly Reports to Reporting Agencies
- File payroll quarterly & yearly reports and pay taxes not paid monthly
- Prepare & distribute W-2’s & 1099’s yearly
- File monthly/quarterly/yearly government surveys
- Pay and record bi-monthly 403B payments
- Prepare & file hotel and sales tax reports and pay taxes
Audit/990/990-T
- Manage yearly independent audit
- Prepare schedules for audit
- Work with auditors to answer questions and collect information
- Review audit report & tax returns
- Maintain fixed asset spreadsheet/software
Coordinate with Executive Director to
- create an annual Fund Development Plan
- update budgeting and financial reporting materials in order to make them more accessible and helpful to members
Cooperative publications
- Annual Report
- Compile an annual analysis of competitive market housing rates with recommendations for room rate structures.
Fundraising and income diversification
- Research, prepare and submit grant/funding requests that support the strategic initiatives of College Houses
- City and County Funding and Partnership Opportunities
- Non-profit and Educational Institution Funding and Partnership Opportunities
- Recruit donors and steward donor relationships (including alumni)
