College Houses is a non-profit offering affordable and member-controlled housing organized as cooperatives. The organization houses over 500 students in five different properties located just west of UT campus. College Houses expects to redevelop properties to serve more students. This position would play a strong role in providing actionable financial information for our student board members.

The Narrative Finance Director is responsible for budget preparation, liaising with auditors, and preparing financial reports for the board. Our non-profit is governed by a board elected from and by our student residents, and the Narrative Finance Director would also be responsible for making the organization’s finances accessible to our member-owners and connecting financial statements to our mission.This position will work closely with the Accounting Director on financial issues and Executive Director on budgets and other issues.

Duties:

Cooperative Storytelling

Strategic Planning - with a focus on using financial information to support a greater understanding of the co-op’s needs and potential
Engage with staff at peer cooperatives and cooperative associations beyond Austin to gather best practices including budgeting, financial reporting, and narratives about the benefits and impact of cooperatives
Create and maintain reports to measure the economic impact of College Houses on co-op members
Work with members paired to the position through office hours

Maintain & Review General Ledger

Maintain general ledger accounts new and existing
Review entries monthly to verify coding
Reconcile bank statements monthly
Reconcile other balance sheet accounts monthly

Budgets

Staff liaison to the Finance Committee, attends meetings and ensures minutes are kept
Support finance committee in preparing yearly budgets and 5 year projections
Support with a focus on participatory, visual, and narrative budgeting
Maintain budget spreadsheet
Maintain budget in accounting software
Compare budget vs actual monthly

Financial Statements

Prepare, review & distribute monthly financials statements
Monitor financial status of company and review with either Co-op Treasurer or Board of Directors
Maintain a monthly dashboard of financial information for members and staff
Answer questions from members about variance reports & house P&L
Prepare schedules & proforma’s as needed
Maintain CIP & contingency spreadsheet

File Monthly/Quarterly/Yearly Reports to Reporting Agencies

File payroll quarterly & yearly reports and pay taxes not paid monthly
Prepare & distribute W-2’s & 1099’s yearly
File monthly/quarterly/yearly government surveys
Pay and record bi-monthly 403B payments
Prepare & file hotel and sales tax reports and pay taxes

Audit/990/990-T

Manage yearly independent audit
Prepare schedules for audit
Work with auditors to answer questions and collect information
Review audit report & tax returns
Maintain fixed asset spreadsheet/software

Coordinate with Executive Director to

create an annual Fund Development Plan
update budgeting and financial reporting materials in order to make them more accessible and helpful to members

Cooperative publications

Annual Report
Compile an annual analysis of competitive market housing rates with recommendations for room rate structures.

Fundraising and income diversification

Research, prepare and submit grant/funding requests that support the strategic initiatives of College Houses
City and County Funding and Partnership Opportunities
Non-profit and Educational Institution Funding and Partnership Opportunities
Recruit donors and steward donor relationships (including alumni)

College Houses

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Narrative Finance Director