Job Requisition ID: 43155 Opening Date: 12/13/2024 Closing Date/Time: 12/27/2024 Agency: Department of Human Services Class Title: MANAGEMENT OPERATIONS ANALYST II - 25542 Skill Option: None Bilingual Option: None Salary: Anticipated Salary $6,339-$9,178/month ($76,068-$110,136/year) Job Type: Salaried Category: Full Time County: Sangamon Number of Vacancies: 1 Plan/BU: RC062 This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Posting Identification Number 43155 Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois. Position Overview The Division of Developmental Disabilities is seeking to hire a Management Operations Analyst in the Bureau of Grant Programs Management located in Springfield, Illinois. This position serves as a Grant Strategy Analyst; performs complex duties of grant management operations; reviews grant applications for accuracy, completeness, internal controls, and strategic goals; analyzes financial and performance data; and develops grantee training to inform grantees of changes in federal, state and/or agency procedures. Essential Functions Serves as a Grant Program Data Analyst, independently performs complex duties of grant management operations. Assists with the development and publishing of public notices for competitive Notice of Funding Opportunities (NOFOs) (2 CFR 200.203, Appendix I). Assists with the development of the grant program exhibit contained within the Uniform Grant Agreement. Provides recommendations to the supervisor, Bureau Administrator, and Division management team through discussions and briefings on grant management policies, practices, and methodologies. Tracks and monitors mandated grantee reporting requirements, for completeness, timeliness, and accuracy using Microsoft Excel software, in conjunction with the approved budget, 2CFR200 language, and contractual obligation of the grant. Travels to conduct on-site reviews of grantee Internal Control/Risk Assessment programs and evaluates issues such as outcomes, performance measures, accountability of assets, compliance with Federal and State statutes, regulations and the terms and conditions of the grant agreement. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. Minimum Qualifications Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, supplemented by a master's degree in business or public administration, with coursework in areas such as economic theory, accounting and finance, organizational theory, and operations research. Requires three (3) years progressively responsible professional experience in management operations analysis. Preferred Qualifications Two (2) years of professional experience working with structure, organization, and methods of community agencies. Two (2) years professional experience utilizing the Grant Accountability and Transparency Act (GATA) and grantmaking processes for a public or private organization as a grantor or grantee/vendor. Four (4) years of experience working with spreadsheet software such as Microsoft Excel. Two (2) years of professional experience presenting ideas clearly, both orally and in writing. Two (2) years of professional experience providing recommendations on grant management policies, practices and methodologies. Two (2) years of professional experience tracking and monitoring mandated grantee reporting requirements for completeness, timeliness and accuracy. Conditions of Employment Requires the ability to travel in the performance of job duties. *All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description. Work Hours: Mon-Fri, 8:30am-5pm; 1 hour unpaid lunch. Work Location: 600 E Ash St, Springfield, Illinois, 62703 Division of Developmental Disabilities Grants Programs Management Agency Contact: DHS.HiringUnit@illinois.gov Posting Group: Fiscal, Finance & Procurement; Leadership & Management; Social Services About the Agency: The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness. As a State of Illinois Employee, you will receive a robust benefit package that includes the following: • A Pension Program • Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance • 3 Paid Personal Business Days annually • 12 Paid Sick Days annually (Sick days carry over from year to year) • 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) ∗ Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable) • 13 Paid Holidays annually, 14 on even numbered years • Flexible Work Schedules (when available dependent upon position) • 12 Weeks Paid Parental Leave • Deferred Compensation Program - A supplemental retirement plan • Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP) • Federal Public Service Loan Forgiveness Program eligibility • GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans • 5% Salary Differential for Bilingual Positions • Commuter Savings Program (Chicago only) For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx APPLICATION INSTRUCTIONS Use the “Apply” button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website. State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section. The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: donotreply@SIL-P1.ns2cloud.com systems@SIL-P1.ns2cloud.com
