Job Description
The New York City Department of Transportation (DOT) provides for the safe, efficient, and environmentally responsible movement of people and goods in the City of New York and maintains and enhances the transportation infrastructure crucial to the economic vitality and quality of life of City residents. DOT is an equal opportunity employer, committed to recruiting and maintaining a diverse workforce in an open and inclusive environment.
DOT is seeking to hire an exceptional, highly motivated, detail-oriented procurement professional to serve as Fiscal Officer in the Division of Legal Affairs. Under the direction of the Director of Administrative Services, the Fiscal Officer will: prepare procurement documents using agency and citywide systems (FMS, DMSS/OCP, and PASSPort); communicate with vendors to request required documents and review submitted documents for completion and compliance with procurement rules and regulations; prepare requisitions, contract encumbrances, and task order registrations; ensure all invoices received are accurate and paid in a timely manner; manage and track office supplies inventory; liaise with internal divisions to coordinate budget initiatives, modifications, accruals, and rollovers; prepare and arrange conference travel packages and reimbursements; track OTPS budget and expenses; create Ad-Hoc reports as needed; assist the Director on special projects as requested.
TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF ADMINISTRATIVE PROCUREMENT ANALYST, OR REACHABLE ON DOT’s ADMINISTRATIVE PROCUREMENT ANALYST PROMOTION CIVIL SERVICE LIST, OR ELIGIBLE UNDER THE 55A PROGRAM.
Qualifications
1. A baccalaureate degree from an accredited college and four years of full-time satisfactory professional experience in purchasing, procurement, contract administration or a related field, at least eighteen months of which must have been in an administrative, managerial or executive capacity or supervising professional personnel performing duties in one or more of the above fields; or
2. A combination of education and/or experience equivalent to "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in "1" above.
Possession of an acceptable professional procurement certification may be substituted for up to one year of the experience described in "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in""1" above.
