Executive Assistant

Ursa Major • Fulltime • Loveland, CO, USA, United States • $65k - $95k / year • 3m ago

Ursa Major was founded to address a critical shortfall in the U.S. industrial base and bring a new model to aerospace and defense systems: we design and manufacture the world’s leading propulsion systems for space, hypersonic applications, and missile systems.

Our products and technologies require an extraordinary team – a team that will mold tomorrow’s technologies while deploying today’s best. We are an intrinsically motivated team that has a passion for solving problems and empowering each other every day to develop our skills, knowing that there is always room for growth.

Responsibilities:

Provide sophisticated calendar management for C-Suite team members, including making and managing appointments, and prioritizing sensitive matters

Coordinate executive team meetings, leadership off-sites, and assist with staff meetings and events as needed

Organize and facilitate executive meetings, visits, and events (i.e., Board of Directors meetings, shareholder visits, customers visits, etc.), including scheduling, sending reminders, conference room preparation and calendar management, and catering when necessary

Schedule and coordinate all aspects of domestic and international travel arrangements (including airfare, hotel, car service, itinerary, and dining) for assigned executive team members.

Complete a broad variety of administrative tasks that facilitate the executive team’s ability to lead the organization

Draft and prepare correspondence and communications for supported executives, including drafting responses for approval and communicating with supported executives as necessary

Act as gatekeeper for inbound calendaring requests, making judgments regarding critical/confidential requests, compiling necessary follow-ups and action items, and facilitating productive access to executives

Required Qualifications:

Bachelor’s Degree or equivalent work experience

3+ years of executive support experience, including supporting C-level executives

Professional presence and excellent interpersonal skills

Dependable, reliable, flexible, and trustworthy with the ability to maintain a high level of professionalism and confidentiality in handling sensitive information at all times

Excellent, error-free written and verbal communication skills.

Demonstrated strong proficiency in scheduling and calendar management

Strive for high quality and respect for deadlines

Strong organizational skills, attention to detail, and the demonstrated ability to prioritize multiple responsibilities and exercise independent judgment, including knowing when to elevate concerns or issues

Ability to work independently and collaboratively in a fast-paced environment

Proficiency with Microsoft 365 Office suite (Outlook, Word, Excel, Power Point, and Teams), as well as Adobe Acrobat

Desired Experience:

Knowledge of visitor management software, including Envoy

Travel-management software experience, including Navan

Experience managing engagements with board of directors

Benefits Include:

Unlimited PTO - Vacation, Sick, Personal, and Bereavement

Paid maternity/paternity/adoptive leave

Medical, Dental and Vision Insurance; Tax Advantage Accounts (HSA/FSA); Employer Paid Short and Long Term Disability, Basic Life, AD&D and EAP Program; Additional Benefit Options Including Voluntary Life, Emergency Medical Transport and Pet Insurance

Retirement Savings Plan - Traditional 401(k) and a Roth 401(k)

Company stock options

Colorado law requires us to tell you the base compensation range of this role, which is $65,000- $95,000, determined by your education, experience, knowledge, skills, and abilities. The salary range for this role is intentionally wide as we are evaluating individuals based on their unique experience and abilities to fit our needs. Most importantly, we are excited to meet you, and see if you are a great fit for our team. What we can’t quantify for you are the exciting challenges, supportive team, and amazing culture we enjoy. Click here for more information about our awesome benefits.

NOTE: Research suggests that women and BIPOC individuals may self-select out of opportunities if they don’t meet 100% of the job requirements. We encourage anyone who believes they have the skills and the drive necessary to succeed here to apply for this role.

US CITIZENSHIP, PERMANENT RESIDENCY, REFUGEE OR ASYLUM STATUS IS REQUIRED.

We’re an equal-opportunity employer. You will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

No outside recruiters, please.