About AIIM
The Association for Intelligent Information Management (AIIM) is a global nonprofit organization dedicated to advancing intelligent information management and empowering professionals to thrive in a data-driven world. Since 1944, we’ve been helping organizations leverage the latest technologies, streamline processes, and ensure compliance. With a presence in over 67 countries, we specialize in areas such as Artificial Intelligence (AI), Process Automation, and Information Governance.
Join us and be part of a mission-driven team transforming the way businesses manage and utilize information in the AI era.
Job Overview
As an Administrative Assistant at AIIM, you’ll be at the heart of our operations, supporting our leadership team and ensuring the smooth functioning of our programs and initiatives. You will handle a variety of tasks, from managing schedules and coordinating events to supporting member services and assisting with projects. Your role will be essential in helping us deliver exceptional experiences to our members and stakeholders.
Job Duties and Responsibilities
Administrative Support: Manage schedules, organize meetings, and maintain calendars for the leadership team.
Communication: Serve as a primary point of contact for internal and external communications, ensuring prompt responses.
Event Coordination: Assist in planning and executing events, webinars, and training sessions, including managing logistics and registrations.
Member Services: Respond to member inquiries, update membership databases, and ensure members have access to resources.
Documentation: Maintain accurate records, files, and reports to support organizational efficiency.
Project Assistance: Provide support for ongoing projects, ensuring deadlines are met and deliverables are of high quality.
General Office Tasks: Handle correspondence, prepare presentations, and perform other administrative duties as needed.
Qualifications and Requirements
Proven experience in an administrative or support role, preferably in a nonprofit or association setting.
Strong organizational skills with the ability to prioritize tasks and meet deadlines.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with virtual collaboration tools (Zoom, Slack, etc.).
Detail-oriented with strong problem-solving abilities.
Ability to work independently and as part of a team.
Preferred Skills
Experience with customer relationship management (CRM) systems or membership management platforms.
Familiarity with information management or AI-related industries.
Event planning and coordination experience.
Why You Should Apply
Be part of a globally recognized organization making an impact in the information management industry.
Work in a collaborative, innovative, and mission-driven environment.
Gain opportunities for personal and professional growth in a forward-thinking organization.
Benefits
Competitive salary based on experience.
Comprehensive health, dental, and vision insurance.
Remote work flexibility with opportunities for in-person team events.
Generous paid time off, including holidays.
Professional development opportunities, including access to training and certifications.
Retirement savings plan with employer contributions.
Apply Now
Take the next step in your career and join AIIM to shape the future of intelligent information management!
