Position Summary

Guggenheim Investments is seeking an experienced Associate for the Premises Department. Reporting to the Head of Administrative Services, this role will join a collaborative team responsible for day to day facilities maintenance. The successful candidate will have experience with complex office facilities
and be comfortable interacting with office staff, as well as maintenance teams.

This is an in office role based in our New York City Office.

Responsibilities

Reports to the Head of Administrative Services to manage all Guggenheim Investments offices including oversight of all facilities functions.
Work with Head of Administrative Services to manage and maintain requirements of all leases, and any construction or maintenance projects including build outs, demises, and office closures under the direction of the Office of the President.
Provide support to the Head of Administrative Services for premises and office administrative daily work / projects related to entities outside of Guggenheim Investments.
Ensure sufficient coverage and resources are available for senior leaders and support staff; efficiently manage shared resources and vendors in Guggenheim Investments offices and implement best office management practices.
Drive initiatives that enhance the workplace experience and in-office engagement.
Maintain office management standards across all current Guggenheim Investments locations including not limited to service providers, budget, support staff roles, etc.
Establish lines of communication with managers to solicit feedback on office administration, events, and facilities processes.
Manage current facilities vendors and facilitate vendor payments with GI AP
At direction of Head of Administrative Services, ensure that Managing Partners' business needs and expectations are prioritized and executed consistently
Use comprehensive knowledge of overall business function to assist in driving efficiencies across key business units and best adapt to changing business needs
Develop and maintain exceptional working relationships with internal teams and external stakeholders
Ensure the arrival, movement, assembly, and organization of deliveries occurs timely, effectively, and safely.

Qualifications

Basic Qualifications

1-3 years of admin or premises experience
Strong computer skills, and proficient in all Microsoft Office Products
Confidence and excellent communication skills to interact with various levels of business groups and senior management
Must be able to coordinate several activities at once
Ability to lift, move, and maneuver 40lbs of items/deliveries/furniture/etc... in an office setting.

Preferred Qualifications

Ability to be successful in a stressful, deadline driven environment while still maintaining a strict attention to detail and prioritize issues appropriately
Able to adapt quickly and appropriately in accordance with the constant evolution of the company and industry
Proactive and solutions oriented

Salary Range

Annual base salary between
$85,000.00-$90,000.00

The base salary range represents the low and high end of the anticipated base salary range for this position. Actual base salaries may vary depending on factors such as location and experience. The range listed reflects base salary only, and the total compensation package may include other components such as incentive compensation.

Guggenheim Investments

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